organizing your home office desk

simply stephen / January 26, 2010

Organizing your home office can be a nightmare. It doesn’t have to be! Just 15 minutes a day can get your home office in good working order.

Once you have achieved a workable space if you continue with the 15 minutes routine you can keep it that way. After all, once something is a habit it becomes easier to do.

Sometimes your home office doubles as a library, living room, kitchen or even a bedroom. To be productive it is important to keep the area separate from other functions of the room. If the space is not ideal, you have to find a way to make it work.

Your office needs to have a desk, storage, filing, equipment and a comfortable chair. one that is free from distraction and clutter. This is your working space and should be used to hold your equipment.

Today we will talk about Stage 1 – setting up your desk.

  1. an L shaped desk is exceptionally easy to work with (use two desks if you have to and make sure you have a large surface area)
  2. find a comfortable and ergonomic chair
  3. clear your desk completely (get rid of distractions – you can leave one or two photos of loved ones)
  4. place your land line phone (if you have one) on your dominant side hand
  5. place your monitor, mouse and keyboard immediately in front of your chair
  6. put the printer on your dominant side hand next to monitor if possible
  7. put a task light up above or next to your monitor
  8. keep all the wires, electronics and gadgets out of site
  9. put up a white or bulletin board up in easy access if you need to post things (calendar and contact numbers)
  10. put your filing cabinet on your dominant side hand
  11. keep your necessary tools handy – a notepad, scrap paper, pen, hi-liter and stapler
  12. if you have lots of reference material (reduce and get a bookshelf with containers to hold magazines and papers)
  13. use a folder system and avoid blank papers on your desk (keep your papers in the files)
  14. keep the rest of your supplies in one drawer only
  15. get rid of all the pens, papers and tools you don’t use
  16. place tools in proximity to how frequently you use them
  17. if you need a tray for active and files ready for filing place it on your desk and deal with it daily
  18. at the end of the day always take 5 to 10 minutes to clear your desk and prep for the next day

Our next 3 articles will look at

Stage 2 – organizing your storage

Stage 3 – dealing with correspondence

Stage 4 – choosing your tools & equipment

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